5 Questions to Ask About Microsoft Word for an Interview (With Sample Answers)
With Microsoft Word, you can make your own documents, pictures, tables, and other graphics for personal or business use. Many jobs now use Microsoft Word every day to do simple tasks, so many employers want their workers to know how to use it. If you want to interview for a job that requires you to know how to use Microsoft Word, it can help to know what kinds of questions you might be asked about it.
This article lists five of the most common interview questions about Microsoft Word, explains why they are important, and gives you sample answers to help you prepare for your interview.
Sample interview questions about Microsoft Word and how to answer them
Here are some questions a possible employer might ask to find out how well you know Microsoft Word:
1. Tell us about yourself using Microsoft Word.
This question is likely to come up in an interview for a job that requires you to know how to use Microsoft Word. Employers ask this question to find out more about you than what’s on your resume. They want to know how well you know the program. This question gives you a chance to talk in detail about your experience with Word and the different projects or tasks you’ve used it for.
“Since I was in elementary school, I’ve used Word. Word was the program I used most often in school to write original papers, so I am very familiar with its special features. I did at least 1,000 papers and other assignments in Microsoft Word while I was in college. In my last job, I had to use Word every day to make different tables and infographics for my boss’s social media pages, so I’m very familiar with these features.
2.How do you add a picture to a document in Microsoft Word?
If a big part of the job is making graphics or multimedia documents, the hiring manager may ask you how to add images to Word. If you’re applying for a job that requires you to write original newsletters, articles, or announcements, knowing how to add images can help you put together interesting content. Like most questions that ask you to explain something, this one lets the interviewer see how you talk to other people.
“It’s easy to add a picture to Word, depending on where the picture comes from. If you want to add a picture from the Internet, you have to right-click it and save it to your downloads. Click the “Insert” tab on the toolbar when Word is open. You can also click the “Pictures” drop-down menu and upload the image from your device.
If you want to add an image from Word’s library or from the internet, click “Stock Images” or “Online Pictures” and look for what you want. Once you’ve chosen the correct image, click “Insert” and the picture should generate onto your document, where you can then edit and resize it to fit your project.”
3.How do you add notes to the end and bottom of a document?
Notes at the beginning and end of a document can give the reader important information. If your job requires you to write long memos, instructions, or other pieces of informative text, knowing how to use and add footnotes and endnotes can make a big difference in how clear your writing is.
Example: “Adding footnotes or endnotes to a paper is pretty easy. All you have to do is click where you want the footnote to go in your document, then click “Insert” on the top toolbar and go to the “Insert Footnote” tab. This will put a reference mark, which is usually a number, next to the text you want to note that matches the footnote at the bottom of the page. To finish, type in the text of your footnote.
For endnotes, the process is identical except that you click ‘Insert Endnote,’ which is located directly next to the footnote tab under the “Insert” section of the toolbar.”
4. Tell me how you would decide who could look at a document and who couldn’t.
Using software like Microsoft Word to make documents is great because it lets more than one person work on the same project at the same time. If you want a job that emphasizes working together and giving constructive feedback, you need to know how to enable editing access so that tasks can be done. If your employer is worried about privacy, they may also want to know how you have kept documents from getting into the wrong hands in the past.
“Microsoft Word lets people share documents with specific people and keep others from seeing what’s in them. Click the “Share” icon in the top right corner of the screen to do this. This will bring up a drop-down menu where you can click “Invite People” and type in the names and email addresses of the people you want to add to the document.
Then you can choose if the people you invited can change the document or just look at it. After this is done, people who aren’t invited won’t be able to see or change the document.
5. How can I change the toolbar in Microsoft Word?
An interviewer might ask about this skill to figure out how to make things easier for writers and content creators at their company or organization in the future. For example, if a worker’s job is to make useful tables, the most important tools may be on the toolbar for all workers. This can help make sure that everyone in the group follows the same rules.
Example: “Right-click on an empty space in Word’s toolbar to change the toolbar. There will be a drop-down menu. In this drop-down menu, click the “Customize the Ribbon” tab. This will show you a list of tabs on the toolbar that you can add, remove, rearrange, or rename. You can choose which tools you want on your main tabs, like “Insert” or “Home.” You can also hide custom tabs or tabs that come with the program, depending on which tools you use the most.
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